Scientific events at the university

Scientific events are a unique research activity. Abdelhafid Boussouf University Center organizes forums, workshops, study days, and seminars to contribute to enhancing its scientific role as a center for cognitive dissemination.

Concepts related to scientific events

  • Study Days: A scientific meeting on a specific topic, usually lasting one day.
  • Workshops: Workshops for exchanging expertise on a pre-selected topic.
  • Forum: (International/National) A scientific meeting involving professionals from various fields, aimed at comparing and publishing research results. These events may last more than one day.
  • Seminar: A higher education practice conducted in a university or institution.

Procedures for organizing a scientific event

Twice a year, in December and April, faculties receive correspondence regarding the programming of scientific events from the Vice-Rectorate for Postgraduate Studies, Scientific Research, and External Relations.

The file for a scientific event (forum, study day, or seminar) is submitted at the institute level, approved by the institute’s Scientific Council, and then forwarded to the University Center’s Scientific Council for review.

For international forums, files must be submitted at least six months prior to the event to obtain approval from the Ministry of Higher Education and Scientific Research.

The file for a scientific event must include:

  1. Terms of Reference: A document outlining the conditions for organizing the event.
  2. Justification Letter: A letter explaining the importance of the event and justifying the proposed topic.
  3. Organizing Committee: A list of committee members, specifying the president of the committee.
  4. Scientific Committee: Details of the scientific committee members.
  5. Topic and Objectives: A clear definition of the topics and objectives of the event.
  6. Participants: The number of participants and contributors involved in the event.

A copy of the final file must be submitted at least one month before the event to the Department of External Relations, affiliated with the Vice-Rectorate for Postgraduate Studies, Scientific Research, and External Relations.

The final file must contain:

  • The nominal list of local and international guests with their titles. For international guests, the list must be submitted at least six months prior to the event to facilitate necessary arrangements.
  • The detailed program, including the names of speakers, dates, and times of presentations.
  • The event announcement for publication on the university’s website.
  • The technical sheet signed by the department head, vice-dean in charge of external relations, and the faculty dean.

This technical sheet should include budgetary details:

  • Daily financial allocation,
  • Accommodation and meals,
  • Transportation,
  • Coffee breaks,
  • Printing and reproduction,
  • Total expenses (in DZD).

After the conclusion of the scientific event, the organizer must submit the final inventory (proceeding) of the event, along with a CD-ROM, to the Department of Communication and Scientific Events for publication on the university’s website.